Blog : Creative

Design your own Project Management Tool! We DID!

Design your own Project Management Tool! We DID!

The first thing I have to say is…it’s true but not completely true. Well its completely true, but you might not think so at first.

About 5 years ago we thought we had made it! We had our own office with some cherrywood-colored desks from Ashley Furniture and spent an entire weekend hanging whiteboards from Staples and complicated (surprisingly cheap) lighting fixtures from IKEA…all the things you need!

However a year into this new office the whiteboards had indecipherable scribbles from three different projects, sticky notes that no one remembers writing, a WIFI password, and a cool collaborative drawing that takes up 50% of the board but no one wants to erase it because its just that cool!

Someone says:


And puts down their new self-help book:

“I can’t think! I’m reading this new book that says if your office is more organized than you will feel more focused!…or creative….or more focused therefore more creative! So it says: Step 1, take a photo of the whiteboard at the end of the day, file it away and erase it. Step 2, sign and date all the sticky notes…”

Everyone proceeds to fall in line and try to do the things the book suggests but after a week everyone is complaining and the office is just as disorganized as before.

If you’re anything like us, at some point you googled: “project management free online” or something like that and found a nice impressive list of project management tools with videos and free trials…all of which seem like they really could make things better! However we found that most of them ended up like the self-help book.

Just like the book, they wanted us to learn their way of organizing things. And that’s just not how we work so we end up burning out, losing steam or just plain confused.



After trying over 10 different tools, we finally found PodioPodio is an online collaborative tool, free for small teams, and it invites you to design YOUR OWN system by giving you the ability to create your own workspaces & apps.

Learn about Podio: Creating Apps…